Privacy policy.

Effective date: 6 June 2025

This Privacy Policy describes how Up Close Stories (“we”, “our”, or “us”) collects, uses, and protects the personal data of individuals who engage with our photography services and visit our website, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Up Close Stories is a sole trader photography business operated by Magda Ostrowska, based in Perthshire, Scotland.
For any data protection queries, please contact: getintouch@upclosestories.co.uk

2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Name, email address, telephone number, and postal address

  • Session details and preferences

  • Photographs taken during booked sessions (with appropriate consent)

  • Website usage information, including cookies and analytics data

3. Purpose and Legal Basis for Processing

We process personal data for the following purposes:

  • To communicate with clients regarding bookings and services (contractual basis)

  • To deliver agreed photography services (contractual basis)

  • To use selected images for marketing or portfolio purposes (consent-based)

  • To improve website functionality and user experience (legitimate interest)

4. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. Images used with client consent may be retained indefinitely unless consent is withdrawn.

5. Sharing of Data

We do not sell, trade, or rent personal data to third parties. Personal data may be shared with trusted third-party service providers only when necessary (e.g. to deliver image galleries or manage bookings), and all providers are subject to data protection obligations.

6. Your Rights

Under the UK GDPR, you have the right to:

  • Request access to the personal data we hold about you

  • Request rectification or erasure of your data

  • Object to processing or request restriction

  • Withdraw consent for image use at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at getintouch@upclosestories.co.uk.

7. Cookies

Our website uses cookies to enhance user experience and collect non-identifiable analytics data. You may disable cookies in your browser settings. For more details, please refer to our separate [Cookie Policy] (if applicable).

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external sites.

9. Policy Updates

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the effective date clearly stated.

Contact Information

For questions, concerns, or data requests, please contact:
📧 getintouch@upclosestories.co.uk